CLASS OFFICER BOARD TELECONFERNECE - MARCH, 2005

Participants: Erin, Melanie, Megan, Lori, Kati, Ari, Amy, Kristen, Lynda

Erin made introductions and called the meeting to begin.

1. Class finances.

   Melanie stated that we have $2888.24 in the class account.She stated that she receive the bill for the last class letter, totaling $65. There was a $13 service charge for the account

   Erin stated that we do not have financial reports from prior to six months ago, since the treasurer has changed, and she will inform our college representative of this fact to address any of the college’s tax reporting requirements.

   Amy stated that our goals for this year are $25,000 with a 35% participation. We are currently at $12,734 committed in cash and pledges, and at 13.5% participation. Last year at this time we were at $13,635 and 14.3% participation. We are not significantly behind our status as of last year.

   The spring appeal for donations will go out in March. There will be follow-up calls after the initial March appeal. Students will participate in a phone-a-thon from February 13-March 2.

   Since this is a non-reunion year, our goal is to maintain the status quo.

   Last year we initiated a program for 100% officer commitment as a “class board challenge.” While this program did not appear to cause additional contributions, anecdotally, we understand that it got classmates more interested. Amy and Alicechandra will consider how it might be structured for future giving periods.

2. Web/Internet Information.

   Kate stated that while 50% of the classmates are open to e-communication, we lose approximately 2-3% of classmates each campaign due to changed/invalid e-mail addresses that have not been recaptured.

   Our next e-blast is scheduled for May 1, 2005.

   Kate further stated that there are consistent hits to our class homepage each month, and that, in her experience, we have strong numbers for the function and purpose of our website.

   Erin stated that certain board member profiles should be added next month. Kate stated that due dates for inclusion in the May 1 e-blast is April 15. Erin stated that the profile section appears to get the most hits. Profiles can be in any format Ð words, pictures, or anything else that someone comes up with.

   Erin reviewed the “outreach” chart. She requested that those of us who have not yet contacted our “assigned” classmates please do so.

3. Fundraisers

   We still have 26 beach towels. We also still have 10-15 Blue Law posters and 1 case of each the regular and decaf coffee, of which she has become a major purchaser since they are in her freezer.

   We only had approximate 5 people making payments through Justgive.org. The expectation is that this service will not be heavily used until reunion. However, since the service does not cost the class anything, we will continue to keep it active in the meantime.

4. Reunion

   Erin stated that the college has asked us to consider a “5 year plan”. Although we are in year 3, we seem to be already completing most of the items on their plan, including outreach.

   Year 4 will focus on organizing aspects and tasks for reunion.

   Kristen discussed the reunion programming layout. The current plan is to keep the reunion layout the same as the last one.

   She is considering the cost structure and budget, and trying to consider types of underwriting which might make reunion accessible to more classmates. She will work with Hilary Bland, the past Reunion chair, to gain insight on the last reunion budget.

   We should consider whether we can get classmates to donate sufficient amounts, in effect act as a ’sponsor’, so that other classmates can attend.

   There was discussion of a possible “Reunion Survival Kit” available for purchase prior to reunion and delivered at the check-in desk at reunion.

5. Nominating Committee

   Erin suggested that the existing nominating committee first discuss their thoughts among themselves, then provide comments back to the college regarding the Board’s thought on the process.

   Lori stated that we need to reach out to different groups of people, and to those classmates who are not typically involved in class activities.

   • One difficulty in getting people involved is that classmates drop off the slate when they learn that there is “competition” for the job.
   • Question raised: How can we get people involved who are not coming to reunion? General agreement that those not able to attend should still get to vote. No mechanism for doing so was agreed upon at this time.

   Erin stated that she received a call from the Alum. Association a few months ago regarding candidates for nominating committee at the Alum level. If we think of anyone, or receive any inquiries, pass on to Erin, who will pass the names/responses through to the Association.

6. Officer’s Retreat/Reunion Planning

   The Board again discussed the possibility of having a retreat to plan the reunion and discuss class issues more fully in person, in Arizona.

   Lynda’s home in Arizona is available as a class-officer meeting place, and for hosting daily and overnight.

   Possibly schedule for the end of 2005 or start of 2006 to allow us to use the time for initial reunion planning. Lynda stated best time to be in Arizona is usually January Ð April, due to weather.

   To be discussed further.

The meeting then concluded.